Tender No: NIT/IIM Bodh Gaya/PVC flooring/001/2017-18

NOTICE INVITING TENDER

Sealed quotations from the contractors having Registered office in Bihar with adequate experience and credential for providing, fitting & fixing of PVC flooring work at IIM Bodh Gaya as per the prescribed format mentioned below:

Note:

• The rates shall be inclusive of all taxes along with other relevant expenses. Rates should be quoted in both figures and words. Part offer, conditional offer or conditional rebate will not be considered for acceptance under any circumstances. Payment of maximum 50 per cent may be considered against supply of the materials at site.
• Contractor may inspect the site prior to submission of tender.
• Necessary accessories should be supplied by the contractor.
• The Institute reserves the right to increase/decrease the quantity in such case the contractor will be required to comply.
• It may please be noted, NO WASTAGE shall be considered for the above job. The payment shall be made based on actual measurement.

General Terms & Conditions:

1. The contractor shall make his/her own arrangements for procuring necessary labour, skilled and unskilled. He should confirm to all local government laws and regulations covering labour and their employment.
2. The contractor and his employees shall comply with the regulation in force for controlled entry into premises where work is being carried out.
3. Contractor liability for damage caused during installation work and imperfections noticed: If the contractor or his/her workmen or servants shall break, deface, injure or destroy any part of the building in which they may be working or building road, fence, enclosure, water pipe, cable, drain, electric or telephone posts or wires, trees, grass or grasslands or any Technical Equipment in the premises on which the work or any part of it as being executed, or if any defect, shrinkage or other faults appear in the work the contractor shall make good at his/her own expense, or in default, the indenter may get the same rectified and deduct the expense from any amount that may be than due or at any time thereafter may become due to the contractor.
4. The contractor shall take insurance for his men while working at IIM Bodh Gaya site, against any injury, accidents death etc. Similarly the equipment, instruments, tools etc., belonging to the constrictor shall be insured against damage, loss, theft etc.
5. Time: Time allowed for the execution of work is to be maintained strictly. Unless there is a compelling situation, extension of time will not be considered. Time is the essence of the contract.
6. Price: Price must be quoted in rupees and is inclusive of VAT, transportation charges and Service tax, as applicable.
7. Delivery & Installation: The entire work put in tender must be completed within 4 weeks from the date of issuance of work order. The rates should be inclusive of delivery of materials and execution of the work at IIM Bodh Gaya.
8. Warranty: One year from the date of installation.
9. Payment: Payment will be made after successful completion of the work to the satisfaction of the Institute. The scope of work mentioned in the BOQ is indicative in nature and payment will be made based on actual quantities of work done at site.
10. Security Deposit: 10% of the billed value will be retained as security deposit for a period of 1 year (defect liability period) from the date of completion of the work. The security deposit includes the Earnest Money Deposit (EMD).
11. Earnest Money Deposit (EMD): At the rate equal to 2% of the offered value as per tender, by Demand Draft in favour of “Indian Institute Management Bodh Gaya” and payable at Kolkata. Earnest Money Deposits are to be submitted in the form of demand draft on any scheduled bank in separate envelope which will be opened first. Without proper EMD, no offers will be considered and opened. Under no circumstances, any other documents excepting Demand Draft will be considered as valid EMD.
12. Quality: Quality of the work is of utmost importance. This shall be adhered to in accordance with the provisions of relevant specifications and guidelines given in the relevant paragraphs of tender documents and/or as per the standard practice.
13. Validity: The rate must be valid for three months from the date of tender.
14. Risk Purchase: In case of supplier’s failure to deliver the ordered item(s) as per stipulated time schedule, IIM Bodh Gaya reserves the right to cancel the order by serving notice instantly and in such case, EMD deposited by contractor will be forfeited in the credit of IIM Bodh Gaya.
15. Jurisdiction: All questions, disputes and/or differences arising under and out of, or in connection with the contact, if concluded, shall be referred to the High Court at Calcutta or any other court in the district of 24 Parganas (South).

The quotation in sealed cover along with copies of Experience Certificate/past Orders, PAN, Service Tax Registration, audited balance sheet for last two years and EMD must be submitted at the office of Senior Administrative Officer, IIM Calcutta latest by 18.04.2017 before 2 p.m. along with the tender document sealed and signed on each page. The tender will be opened at 2.15 p.m. on 18.04.2017 in presence of authorized representatives of the bidders.

Tender quotation must be addressed to:
Senior Administrative Officer (Purchase)
Indian Institute of Management Calcutta
P.O. Joka, Diamond Harbour Road, Kolkata-700104

Quotation must be titled “Providing, fitting & fixing PVC flooring work at students’ hostel of IIM Bodh Gaya.” on the top of the envelop. Quotations received incomplete and/or conditional are liable to summarily rejected without any further reference.

The Institute reserves the right to modify the requirements and reject any or all tenders wholly or partly without assigning any reason thereof.

Senior Administrative Officer (Purchase),IIM Calcutta
& Convener (Purchase Committee),IIM Bodh Gaya